BAY AIDS SERVICES AND INFORMATION COALITION INC

Compassion Without Judgement

aka BASIC | Panama City, FL | www.basicnwfl.com

Learn how to support this organization

GuideStar Charity Check

EIN: 59-2994863

Contributions tax deductible
as of September 2024

IRS BMF 509(a)(1)
as of September 09, 2024

View summary

Charity Check report

Mission

BASIC NWFL's mission is to provide comprehensive services to those affected by HIV and related health disparities, while preventing new HIV and HCV infections in Bay, Calhoun, Gulf, Holmes, Jackson, and Washington counties.

Ruling year info

1990

Chair

Mr. Ronnie Adams

Main address

PO BOX 805

Panama City, FL 32401 USA

Show more contact info

EIN

59-2994863

Subject area info

Preventive care

HIV/AIDS

Sexually transmitted disease control

Population served info

Adults

Adolescents

Ethnic and racial groups

Parents

Widows and widowers

Show more populations served

NTEE code info

AIDS (G81)

IRS subsection

501(c)(3) Public Charity

IRS filing requirement

This organization is required to file an IRS Form 990 or 990-EZ.

Tax forms

Show Forms 990

Communication

Programs and results

What we aim to solve

This profile needs more info.

If it is your nonprofit, add a problem overview.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

Client Care and Case Management Program

Our Client Care and Case Management Program assist those living with HIV and low-income individuals with Medical and Non-medical Case Management Services, as well as primary and HIV medical care and treatment services, provided by our partner providers.

Education/Prevention and Testing

With a main goal to reduce the rate of HIV transmission and prevent the additional spread of HIV, BASIC NWFL delivers different HIV/HCV prevention and linkage programs, as well as integrated HIV, Hepatitis C, and Substance Abuse prevention programs. These prevention programs reach over thousands general and target populations every year.

Housing and essential support program

In addition to care and case management services, we also assist those living with HIV and low-income individuals with Housing Assistance, AIDS Pharmaceutical Assistance, Health Insurance Premium and Cost Sharing Assistance, as well as Psychosocial or Group Support, etc.

HOPWA

HOPWA _ Housing of People Living with AIDS.
To assist clients in stabilizing their living situations, and to increase their chances of maintaining and achieving self-sufficiency to ultimately prevent homelessness by:
Establishing or better maintaining a stable living environment.
Fostering long-term solutions to housing problems of qualified persons.
Improving access to HIV treatment and other healthcare support.
Reducing the risk of homelessness among people living with HIV/AIDS and their families.

Where we work

Financials

BAY AIDS SERVICES AND INFORMATION COALITION INC

Fiscal year: Jan 01 - Dec 31

Financial documents

Yes, financials were audited by an independent accountant.

Revenue vs. expenses: breakdown

SOURCE: IRS Form 990

NET GAIN/LOSS: in

Note: When component data are not available, the graph displays the total Revenue and/or Expense values.

Liquidity in 2022

SOURCE: IRS Form 990

0.77

Average of 4.10 over 10 years

Months of cash in 2022

SOURCE: IRS Form 990

3.8

Average of 8.9 over 10 years

Fringe rate in 2022

SOURCE: IRS Form 990

17%

Average of 18% over 10 years

Funding sources

Source: IRS Form 990

Assets & liabilities

Source: IRS Form 990

Financial data

SOURCE: IRS Form 990

Digitizing IRS form 990 data

BAY AIDS SERVICES AND INFORMATION COALITION INC

Revenue & expenses

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990 info

Fiscal year ending: Download Data

Revenue
Contributions	$34,893
Government Grants	$1,400,453
Program Services	$121,835
Investments	$3,558
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,560,739

Expenses
Program Services	$1,376,701
Administration	$126,887
Fundraising	$0
Total Expenses	$1,503,588
Net Gain/Loss	$57,151

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$12,632
Information Technology Expenses	$0
Insurance Expenses	$93,689
Interest Expenses	$2,927
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$14,393
Professional Fundraising Expenses	$0

Revenue
Contributions	$43,764
Government Grants	$1,206,347
Program Services	$109,496
Investments	$46
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,359,653

Expenses
Program Services	$1,190,410
Administration	$139,124
Fundraising	$0
Total Expenses	$1,329,534
Net Gain/Loss	$30,119

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$31,951
Information Technology Expenses	$0
Insurance Expenses	$110,840
Interest Expenses	$2,331
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$6,439
Professional Fundraising Expenses	$0

Revenue
Contributions	$76,178
Government Grants	$1,040,476
Program Services	$104,149
Investments	$169
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,220,972

Expenses
Program Services	$1,026,213
Administration	$143,473
Fundraising	$0
Total Expenses	$1,169,686
Net Gain/Loss	$51,286

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$10,288
Information Technology Expenses	$0
Insurance Expenses	$128,325
Interest Expenses	$580
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$6,538
Professional Fundraising Expenses	$0

Revenue
Contributions	$36,467
Government Grants	$1,092,596
Program Services	$46,954
Investments	$230
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,176,247

Expenses
Program Services	$1,044,193
Administration	$97,835
Fundraising	$0
Total Expenses	$1,142,028
Net Gain/Loss	$34,219

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$52,894
Information Technology Expenses	$0
Insurance Expenses	$108,396
Interest Expenses	$245
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$12,801
Professional Fundraising Expenses	$0

Revenue
Contributions	$123,488
Government Grants	$1,084,535
Program Services	$54,522
Investments	$193
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,262,738

Expenses
Program Services	$1,119,364
Administration	$90,802
Fundraising	$4,428
Total Expenses	$1,214,594
Net Gain/Loss	$48,144

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$100,124
Information Technology Expenses	$0
Insurance Expenses	$111,412
Interest Expenses	$28
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$10,710
Professional Fundraising Expenses	$0

Revenue
Contributions	$252,641
Government Grants	$1,021,483
Program Services	$34,900
Investments	$1,444
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,310,468

Expenses
Program Services	$1,151,536
Administration	$67,054
Fundraising	$3,381
Total Expenses	$1,221,971
Net Gain/Loss	$88,497

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$102,691
Information Technology Expenses	$0
Insurance Expenses	$65,443
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$12,188
Professional Fundraising Expenses	$0

Revenue
Contributions	$480,046
Government Grants	$931,100
Program Services	$34,000
Investments	$3,542
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$1,448,688

Expenses
Program Services	$1,207,951
Administration	$68,884
Fundraising	$12,757
Total Expenses	$1,289,592
Net Gain/Loss	$159,096

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$72,792
Information Technology Expenses	$0
Insurance Expenses	$47,034
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$12,707
Professional Fundraising Expenses	$0

Revenue
Contributions	$589,508
Government Grants	$920,940
Program Services	$28,900
Investments	$2,200
Special Events	$17,431
Sales	$0
Other	$178,976
Total Revenue	$1,737,955

Expenses
Program Services	$1,353,301
Administration	$104,837
Fundraising	$0
Total Expenses	$1,458,138
Net Gain/Loss	$279,817

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$91,961
Information Technology Expenses	$0
Insurance Expenses	$38,501
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$18,919
Professional Fundraising Expenses	$0

Revenue
Contributions	$809,300
Government Grants	$672,503
Program Services	$28,200
Investments	$1,274
Special Events	$16,110
Sales	$0
Other	$0
Total Revenue	$1,527,387

Expenses
Program Services	$1,131,831
Administration	$91,831
Fundraising	$0
Total Expenses	$1,223,662
Net Gain/Loss	$303,725

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$43,326
Information Technology Expenses	$0
Insurance Expenses	$30,529
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$14,169
Professional Fundraising Expenses	$0

Revenue
Contributions	$854,476
Government Grants	$779,558
Program Services	$26,100
Investments	$1,824
Special Events	$32,753
Sales	$0
Other	$0
Total Revenue	$1,694,711

Expenses
Program Services	$1,275,647
Administration	$160,417
Fundraising	$0
Total Expenses	$1,436,064
Net Gain/Loss	$258,647

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$38,884
Information Technology Expenses	$0
Insurance Expenses	$34,370
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$9,243
Professional Fundraising Expenses	$0

Revenue
Contributions	$787,315
Government Grants	$757,478
Program Services	$0
Investments	$2,399
Special Events	($537)
Sales	$0
Other	$106,882
Total Revenue	$1,653,537

Expenses
Program Services	$1,347,992
Administration	$150,731
Fundraising	$0
Total Expenses	$1,498,723
Net Gain/Loss	$154,814

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$28,102
Information Technology Expenses	$0
Insurance Expenses	$35,947
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$11,052
Professional Fundraising Expenses	$0

Revenue
Contributions	$790,189
Government Grants	$904,943
Program Services	$0
Investments	$15,533
Special Events	$56,146
Sales	$0
Other	$3,055
Total Revenue	$1,769,866

Expenses
Program Services	$1,529,951
Administration	$218,728
Fundraising	$0
Total Expenses	$1,748,679
Net Gain/Loss	$21,187

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$26,022
Information Technology Expenses	$0
Insurance Expenses	$34,160
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$16,247
Professional Fundraising Expenses	$0

Revenue
Contributions	$839,338
Government Grants	$994,669
Program Services	$0
Investments	$5,020
Special Events	$462
Sales	$0
Other	$142,400
Total Revenue	$1,981,889

Expenses
Program Services	$1,554,905
Administration	$247,556
Fundraising	$0
Total Expenses	$1,802,461
Net Gain/Loss	$179,428

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$49,578
Information Technology Expenses	$0
Insurance Expenses	$41,576
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$0
Pension Plan Contributions	$17,306
Professional Fundraising Expenses	$0

Revenue
Contributions	$905,157
Government Grants	$1,202,900
Program Services	$0
Investments	$1,697
Special Events	$0
Sales	$0
Other	$13,465
Total Revenue	$2,123,219

Expenses
Program Services	$1,716,560
Administration	$176,938
Fundraising	$203
Total Expenses	$1,893,701
Net Gain/Loss	$229,518

Functional expenses
Accounting Fees	$12,825
Advertising & Promotion	$14,371
Information Technology Expenses	$3,953
Insurance Expenses	$31,938
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$17,268
Pension Plan Contributions	$18,026
Professional Fundraising Expenses	$0

Revenue
Contributions	$797,187
Government Grants	$1,430,027
Program Services	$0
Investments	$12,727
Special Events	$37,505
Sales	$0
Other	$275
Total Revenue	$2,277,721

Expenses
Program Services	$2,062,264
Administration	$114,373
Fundraising	$0
Total Expenses	$2,176,637
Net Gain/Loss	$101,084

Functional expenses
Accounting Fees	$21,605
Advertising & Promotion	$12,664
Information Technology Expenses	$3,422
Insurance Expenses	$22,558
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$15,908
Pension Plan Contributions	$24,953
Professional Fundraising Expenses	$0

BAY AIDS SERVICES AND INFORMATION COALITION INC

Balance sheet

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990 info

The balance sheet gives a snapshot of the financial health of an organization at a particular point in time. An organization's total assets should generally exceed its total liabilities, or it cannot survive long, but the types of assets and liabilities must also be considered. For instance, an organization's current assets (cash, receivables, securities, etc.) should be sufficient to cover its current liabilities (payables, deferred revenue, current year loan, and note payments). Otherwise, the organization may face solvency problems. On the other hand, an organization whose cash and equivalents greatly exceed its current liabilities might not be putting its money to best use.

Fiscal year ending: Download Data

Assets	Jan 01, 2008	Dec 31, 2008	Change
Contributions	$34,893
Cash & Equivalents	$1	$0	($1)
Accounts Receivable	$93,018	$87,229	($5,789)
Pledges & Grants Receivable	$0	$0	$0
Receivable, Other	$0	$0	$0
Inventories for Sale or Use	$0	$0	$0
Investment, Securities	$0	$0	$0
Investment, Other	$0	$0	$0
Fixed Assets (LBE - Depreciation)	$8,336	$12,286	$3,950
Other	$11,241	$8,161	($3,080)
Total Assets	$112,596	$107,676	($4,920)

Liabilities	Jan 01, 2008	Dec 31, 2008	Change
Accounts Payable	$66,950	$52,890	($14,060)
Grants Payable	$46,623	$29,860	($16,763)
Deferred Revenue	$0	$10,580	$10,580
Loans and Notes	$52,546	$0	($52,546)
Tax-Exempt Bond Liabilities	$0	$0	$0
Other	$9,252	$19,969	$10,717
Total Liabilities	$175,371	$113,299	($62,072)

Fund balance	Jan 01, 2008	Dec 31, 2008	Change
Temporarily Restricted Net Assets	$0	$0	$0
Permanently Restricted Net Assets	$0	$0	$0
Total Restricted Net Assets	$0	$0	$0
Unrestricted Net Assets	($62,775)	($5,623)	$57,152
Net Assets	($62,775)	($5,623)	$57,152

Assets	Jan 01, 2009	Dec 31, 2009	Change
Contributions	$43,764
Cash & Equivalents	$0	$12,536	$12,536
Accounts Receivable	$87,229	$69,784	($17,445)
Pledges & Grants Receivable	$0	$0	$0
Receivable, Other	$0	$0	$0
Inventories for Sale or Use	$0	$0	$0
Investment, Securities	$0	$0	$0
Investment, Other	$0	$0	$0
Fixed Assets (LBE - Depreciation)	$12,286	$7,646	($4,640)
Other	$8,161	$8,894	$733
Total Assets	$107,676	$98,860	($8,816)

Liabilities	Jan 01, 2009	Dec 31, 2009	Change
Accounts Payable	$52,890	$50,278	($2,612)
Grants Payable	$29,860	$24,086	($5,774)
Deferred Revenue	$10,580	$0	($10,580)
Loans and Notes	$0	$0	$0
Tax-Exempt Bond Liabilities	$0	$0	$0
Other	$19,969	$0	($19,969)
Total Liabilities	$113,299	$74,364	($38,935)

BAY AIDS SERVICES AND INFORMATION COALITION INC

Financial trends analysis Glossary & formula definitions

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990 info

This snapshot of BAY AIDS SERVICES AND INFORMATION COALITION INC’s financial trends applies Nonprofit Finance Fund® analysis to data hosted by GuideStar. While it highlights the data that matter most, remember that context is key – numbers only tell part of any story.

Created in partnership with

Fiscal year: Jan 01 - Dec 31 View full report Download data

Business model indicators

Profitability	2018	2019	2020	2021	2022
Unrestricted surplus (deficit) before depreciation	$156,297	$25,787	$184,028	$234,120	$132,247
As % of expenses	10.4%	1.5%	10.2%	12.4%	6.2%
Unrestricted surplus (deficit) after depreciation	$154,814	$21,187	$179,428	$229,520	$99,514
As % of expenses	10.3%	1.2%	10.0%	12.1%	4.6%

Revenue composition
Total revenue (unrestricted & restricted)	$1,653,537	$1,769,866	$1,981,889	$2,123,219	$2,277,721
Total revenue, % change over prior year	-2.4%	7.0%	12.0%	7.1%	7.3%
Program services revenue	0.0%	0.0%	0.0%	0.0%	0.0%
Membership dues	0.0%	0.0%	0.0%	0.0%	0.0%
Investment income	0.5%	0.9%	0.3%	0.1%	0.5%
Government grants	45.8%	51.1%	50.2%	56.7%	62.8%
All other grants and contributions	47.6%	47.8%	42.4%	42.6%	36.6%
Other revenue	6.2%	0.2%	7.2%	0.6%	0.1%

Expense composition
Total expenses before depreciation	$1,497,240	$1,744,079	$1,797,861	$1,889,101	$2,143,904
Total expenses, % change over prior year	4.4%	16.5%	3.1%	5.1%	13.5%
Personnel	61.5%	51.5%	63.6%	62.8%	57.7%
Professional fees	0.0%	0.0%	0.0%	3.5%	1.7%
Occupancy	4.4%	4.5%	7.8%	6.3%	5.9%
Interest	0.0%	0.0%	0.0%	0.0%	0.0%
Pass-through	0.0%	0.0%	0.0%	0.0%	0.0%
All other expenses	34.1%	44.0%	28.6%	27.4%	34.6%

Full cost components (estimated)	2018	2019	2020	2021	2022
Total expenses (after depreciation)	$1,498,723	$1,748,679	$1,802,461	$1,893,701	$2,176,637
One month of savings	$124,770	$145,340	$149,822	$157,425	$178,659
Debt principal payment	$0	$0	$0	$0	$0
Fixed asset additions	$0	$23,000	$0	$0	$210,995
Total full costs (estimated)	$1,623,493	$1,917,019	$1,952,283	$2,051,126	$2,566,291

Capital structure indicators

Liquidity	2018	2019	2020	2021	2022
Months of cash	13.0	10.7	11.1	12.5	3.8
Months of cash and investments	13.0	10.7	11.1	12.5	3.8
Months of estimated liquid unrestricted net assets	11.2	9.7	10.6	11.6	9.8

Balance sheet composition	2018	2019	2020	2021	2022
Cash	$1,623,258	$1,552,080	$1,664,570	$1,968,697	$686,587
Investments	$0	$0	$0	$0	$0
Receivables	$176,928	$103,809	$510,149	$138,138	$160,188
Gross land, buildings, equipment (LBE)	$0	$23,000	$23,000	$23,000	$233,995
Accumulated depreciation (as a % of LBE)	0.0%	20.0%	40.0%	60.0%	19.9%
Liabilities (as a % of assets)	22.5%	15.9%	27.2%	18.2%	31.6%
Unrestricted net assets	$1,402,740	$1,423,927	$1,603,355	$1,832,875	$1,932,389
Temporarily restricted net assets	$0	N/A	N/A	N/A	N/A
Permanently restricted net assets	$0	N/A	N/A	N/A	N/A
Total restricted net assets	$0	$0	$0	$0	$0
Total net assets	$1,402,740	$1,423,927	$1,603,355	$1,832,875	$1,932,389

Key data checks

Key data checks	2018	2019	2020	2021	2022
Material data errors	No	No	No	No	No

Operations

The people, governance practices, and partners that make the organization tick.

Documents

Letter of Determination is not available for this organization

Form 1023/1024 is not available for this organization

Chair

Mr. Ronnie Adams

Number of employees

Source: IRS Form 990

BAY AIDS SERVICES AND INFORMATION COALITION INC

Officers, directors, trustees, and key employees

SOURCE: IRS Form 990

Compensation

Other

Show data for fiscal year

Compensation data

Download up to 5 most recent years of officer and director compensation data for this organization

There are no highest paid employees recorded for this organization.

BAY AIDS SERVICES AND INFORMATION COALITION INC

Board of directors
as of 02/16/2024

SOURCE: Self-reported by organization

Board of directors data

Download the most recent year of board of directors data for this organization

Board co-chair

Ronnie Adams

Board co-chair

Erika Dotson

Larry Battle

Darryl Hooks

Linda Ellis

Board leadership practices

SOURCE: Self-reported by organization

GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.

Board orientation and education
Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes
CEO oversight
Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes
Ethics and transparency
Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes
Board composition
Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes
Board performance
Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes

Organizational demographics

SOURCE: Self-reported; last updated 2/16/2024

Candid has made improvements to the race and ethnicity options.

Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.

Leadership

The organization's leader identifies as:

Race & ethnicity

Black/African American

Gender identity

Male

Race & ethnicity

Gender identity

Transgender Identity

Sexual orientation

No data

Disability

No data

BAY AIDS SERVICES AND INFORMATION COALITION INC

Compassion Without Judgement

Mission

Is this your nonprofit?

Programs and results

What we aim to solve

This profile needs more info.

Our programs

Client Care and Case Management Program

Education/Prevention and Testing

Housing and essential support program

HOPWA

Where we work

Financials

Financial documents

Revenue vs. expenses: breakdown

Liquidity in 2022 info

0.77

Months of cash in 2022 info

3.8

Fringe rate in 2022 info

17%

Funding sources info

Assets & liabilities info

Financial data

Digitizing IRS form 990 data

BAY AIDS SERVICES AND INFORMATION COALITION INC

BAY AIDS SERVICES AND INFORMATION COALITION INC

BAY AIDS SERVICES AND INFORMATION COALITION INC

Business model indicators

Capital structure indicators

Key data checks

Operations

Documents

Chair

Mr. Ronnie Adams

Number of employees

BAY AIDS SERVICES AND INFORMATION COALITION INC

Compensation data

BAY AIDS SERVICES AND INFORMATION COALITION INC

Board of directors data

Ronnie Adams

Erika Dotson

Board leadership practices

Board orientation and education

CEO oversight

Ethics and transparency

Board composition

Board performance

Organizational demographics

Leadership

Race & ethnicity

Gender identity

Transgender Identity

Sexual orientation

Disability

Liquidity in 2022

Months of cash in 2022

Fringe rate in 2022

Funding sources

Assets & liabilities